We are experimenting with doing things smarter ..... by using CLOUD COMPUTING for various multi-store info... we use google doc's to share smaller excel & word type files - here we can set the permissions to EDIT or just LOOK.
For larger more complex files we use DROPBOX ... but one of the problems we have is ... they (at this time ) do NOT have an option to just LOOK -- so if you get permission for a file -- YOU can DELETE IT .... you should NOT drag it to your desktop --as that will remove it from the dropbox and it is NOW only on your computer. On a Mac you could OPTION & drag --I assume that windows has something similar .... but if in doubt -- double click and open it ... and then SAVE AS (hint -add the word copy somewhere ) to your proper spot ... or if you are a typical windows user --you proper spot seems to be the desktop ... ( sorry -- just a Mac user rant here ... )
If this is new to you -- here is what we have done so far
-salesmen use Google Doc's to post their sales calls and to update their monthly sales sheets
-our billing exception spreadsheet is on Dropbox ...so managers can always have a NEW up to date copy of how we IMPROVE the standard CARQUEST billing schedule
-our complete inventory data dump ( now split into X lines and CQ lines ) are available on DROPBOX for store managers - if they want to do some work by line or on any kind of sort ( example - we cleaned up a file for all parts on hand with a REPLACED BY data )
-our wage surplus data is on Google Doc's -- so your manager can encourage you to work smarter so we have larger year end bonuses ... and the list goes on and on ... all this new tech stuff allows us to save paper and to provide you more timely data.
BUT -- we really get fouled up on the learning curve ... smile
Also - your log-in to either Dropbox or Google Doc's are extremely confidential ... do NOT share. If a staff member needs access-- have him contact Greg H for his/her own user name & password.
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